Privacy Policy

The Bamboo Ide8 Insurance Services, LLC believes personal information that we collect about our customers, potential customers, and proposed insureds (referred to collectively in this Privacy Policy as “customers”) must be treated with the highest degree of confidentiality. For this reason and in compliance with the Title V of the Gramm-Leach-Bliley Act (“GLBA”), we have developed a Privacy Policy that applies to all of our companies. For purposes of our Privacy Policy, the term “personal information” includes all information we obtain about a customer and maintain in a personally identifiable way. In order to assure the confidentiality of the personal information we collect and in order to comply with applicable laws, all individuals with access to personal information about our customers are required to follow this policy.

Our Privacy Promise

Your privacy and the confidentiality of your business records are important to us. Information and the analysis of information is essential to the business of insurance and critical to our ability to provide you excellent, cost-effective service and products. We understand that gaining and keeping your trust depends upon the security and integrity of our records concerning you.

Accordingly, we promise that:
  1. We will follow strict standards of security and confidentiality to protect any information you share with us or information that we receive about you;
  2. We will verify and exchange information regarding your credit and financial status only for the purposes of underwriting, policy administration, or risk management and only with reputable references and clearinghouse services;
  3. We will not collect and use information about you and your business other than the minimum amount of information necessary to advise you about and deliver to you excellent service and products and to administer our business;
  4. We will train our employees to handle information about you or your business in a secure and confidential manner and only permit employees authorized to use such information to have access to such information;
  5. We will not disclose information about you or your business to any organization outside Bamboo Ide8 Insurance Services LLC group of Companies or to third-party service providers unless we disclose to you our intent to do so or we are required to do so by law;
  6. We will not disclose medical information about you, your employees, or any claimants under any policy of insurance unless you provide us with written authorization to do so, or unless the disclosure is for any specific business exception provided in the law;
  7. We will attempt, with your help, to keep our records regarding you and your business complete and accurate, and will advise you how and where to access your account information (unless prohibited by law), and will advise you how to correct errors or make changes to that information; and
  8. We will audit and assess our operations, personnel, and third-party service providers to assure that your privacy is respected.

 

Collection and Sources of Information

We collect from a customer or potential customer only the personal information that is necessary for (a) determining eligibility for the product or service sought by the customer, (b) administering the product or service obtained, and (c) advising the customer about our products and services. The information we collect generally comes from the following sources:

  • Submission – During the submission process, you provide us with information about you and your business, such as your name, address, phone number, e-mail address, and other types of personal identification information;
  • Quotes – We collect information to enable us to determine your eligibility for the particular insurance product and to determine the cost of such insurance to you. The information we collect will vary with the type of insurance you seek;
  • Transactions – We will maintain records of all transactions with us, our affiliates, and our third-party service providers, including your insurance coverage selections, premiums, billing, and payment information, claims history, and other information related to your account;
  • Claims – If you obtain insurance from us, we will maintain records related to any claims that may be made under your policies. The investigation of a claim necessarily involves the collection of a broad range of information about many issues, some of which do not directly involve you. We will share with you any facts that we collect about your claim unless we are prohibited by law from doing so. The process of claim investigation, evaluation, and settlement also involves, however, the collection of advice, opinions, and comments from many people, including attorneys and experts, to aid the claim specialist in determining how best to handle your claim. In order to protect the legal and transactional confidentiality and privileges associated with such opinions, comments, and advice, we will not disclose this information to you; and
  • Credit and Financial Reports – We may receive information about you and your business regarding your credit. We use this information to verify the information you provide during the submission and quote processes and to help underwrite and provide to you the most accurate and cost-effective insurance quote we can provide.
Retention and Correction of Personal Information

We retain personal information only as long as required by our business practices and applicable law. If we become aware that an item of personal information may be materially inaccurate, we will make a reasonable effort to re-verify its accuracy and correct any error as appropriate.

Storage of Personal Information

We have in place safeguards to protect data and paper files containing personal information.

Sharing/Disclosing of Personal Information

We maintain procedures to assure that we do not share personal information with an unaffiliated third party for marketing purposes unless such sharing is permitted by law. Personal information may be disclosed to an unaffiliated third party for necessary servicing of the product or service or for other normal business transactions as permitted by law.

We do not disclose personal information to an unaffiliated third party for servicing purposes or joint marketing purposes unless a contract containing a confidentiality/non-disclosure provision has been signed by us and the third party. Unless a consumer consents, we do not disclose “consumer credit report” type information obtained from an application or a credit report regarding a customer who applies for a financial product to any unaffiliated third party for the purpose of serving as a factor in establishing a consumer’s eligibility for credit, insurance or employment. “Consumer credit report type information” means such things as net worth, creditworthiness, lifestyle information (piloting, skydiving, etc.) solvency, etc. We also do not disclose to any unaffiliated third party a policy or account number for use in marketing. We may share with our affiliated companies information that relates to our experience and transactions with the customer.

Policy for Personal Information Relating to Nonpublic Personal Health Information

We do not disclose nonpublic personal health information about a customer unless an authorization is obtained from the customer whose nonpublic personal information is sought to be disclosed. However, an authorization shall not be prohibited, restricted or required for the disclosure of certain insurance functions, including, but not limited to, claims administration, claims adjustment and management, detection, investigation or reporting of actual or potential fraud, misrepresentation or criminal activity, underwriting, policy placement or issuance, loss control and/or auditing.

Access to Your Information

Our employees, employees of our affiliated companies, and third-party service providers will have access to the information we collect about you and your business as is necessary to effect transactions with you. We may also disclose information about you to the following categories of person or entities:

  • Your independent insurance agent or broker;
  • An independent claim adjuster or investigator, or an attorney or expert involved in the claim;
  • Persons or organizations that conduct scientific studies, including actuaries and accountants;
  • An insurance support organization;
  • Another insurer if to prevent fraud or to properly underwrite a risk;
  • A state insurance department or other governmental agency, if required by federal, state, or local laws; or
  • Any persons entitled to receive information as ordered by a summons, court order, search warrant, or subpoena.
Mobile/SMS texting marketing & communications 

By opting-in to receive text messages from us or by sending us an initial text message, you agree to receive recurring text messages (i.e., SMS and/or MMS messages) from Bamboo Ide8 Insurance Services, LLC (“Bamboo Insurance”). Some content of the text messages may be considered marketing/advertising and will be sent from us using an auto-dialer system or automated telephone dialing system, also known as “ATDS” (see Auto-dialer systems section for more information). You also acknowledge that you are the owner or authorized user of the mobile number that you provided to Bamboo Insurance, and that you are authorized to approve any potential applicable charges and rates resulting from such SMS and/or MMS messages. Message and data rates may apply. You accept that you, and not Bamboo Insurance, hold responsibility for all messaging and data charges that may apply. Please contact your wireless carrier for information about your messaging and data plans. Carriers are not liable for delayed or undelivered messages. Message frequency may vary. Your provided consent to receive text messages from Bamboo Insurance is not a condition of purchase.  

The information we obtained from you may include your cell phone number, your carrier’s name and the date/time/content of any text messages that you send us. We reserve the right to use this data in the same manner as other data that we may collect from you in alignment with this Privacy Policy, including without limitation, to provide the services you request of us, and to otherwise operate, develop and improve the service. 

Auto-dialer systems

Bamboo Insurance uses third-party auto-dialer technologies or automated telephone dialing system (“ATDS”) to deliver text message communications and marketing from us. Such systems include Sitejabber (to request and collect client reviews), AgencyZoom (our Customer Relationship Management platform), and our text/VoIP system.

Opt-out policy 

You are able to opt-out from receiving communications from Bamboo Insurance, such as, but not limited to, email and SMS/MMS messages. Please reach out to Bamboo Insurance at hello@bambooinsurance.com to facilitate such request. Additionally, opt-out opportunities will be presented on most of the various outlets from which we send communications and marketing. For marketing/advertising-specific emails, an Unsubscribe option will be in the footer of all emails. For text messages, reply STOP to a text message or complete this webform to opt-out from receiving further communication from Bamboo via text messaging. For phone calls, please email the request to hello@bambooinsurance.com.  

Even if you opted-out of receiving text messages, emails, or communications from us, we may still contact you for transactional or informational purposes, such as information regarding your policy with us. Please allow 5-7 business days to process your request.

Changes to Bamboo Insurance’s Privacy Policy  

Changes may take place to our privacy policy. 

Violation of the Privacy Policy

Any person violating the Privacy Policy will be subject to discipline, up to and including termination.

For more information or to address questions regarding this privacy statement, please contact your broker.

PN CW 02 1015
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